Login to the system with registered email id and password.
Once the job Requirement is added in to the system, it is now ready for to post as a job. Click the Post Job link as shown, user will be redirected to the Post Job page.
The first page of the job post should be auto-filled with the Requirement information, if required user can update the same.
Click Save to Draft button if this job is required to be saved as a draft for future usage.
Otherwise, click Next to go the second page.
Now, on the second page, enter the job expiry date, if required Create & save the auto-reply letter for job applicants as well as the questionnaire.
Click Post Job button when done by filling the job information or click Save to Draft for future usage.
Once the job is posted, it is now available under Job List page of the Jobs tab.
On Job List page, by clicking the Job title link, one can perform several actions on the job as listed in the drop down.
By clicking Edit, user has an option update the job Requirement and save again the changes.
Click on Delete option will permanently delete the job Requirement.
By selecting the Assign Requirement option, user is provided with drop down to select the assignee name.
Once the job requirement is assigned, the respective ‘Assign’ link changes to ‘Assigned’ with an additional link ‘View’. User can further assign the same job requirement to some other person by clicking the ‘Assigned’ link.
On clicking the ‘View’ link, user will be redirected to the Requirements History page where assignment details will be visible.
Submit Candidate action provides user an option to map a desired candidate to a particular job requirement.
To achieve this, user needs to select the Submit Candidate action from the Actions drop down available on the Requirements List page.
Once the action selected, user will navigate to the Candidate List where user can either search the desired candidate or add new one.
After candidate finalization, user navigates back to the Candidate List page. Here, user will click the Submit Candidate button against the desired candidate. Appropriate confirmation message will be displayed for the same. Once the message is shown, user will be automatically redirected back to the Requirement Lists page. This completes the Submit Candidate process.
Once the candidate is submitted for a particular requirement, user has option download the submitted candidate list in an xls format.
For this, user will select the Export Submitted Candidate action from the Actions drop down on the Requirements List page.
On selecting above action, all the candidates who have been submitted for a particular requirement will be downloaded on the user’s local workstation in xls format.
Maxohire.com provides user a facility to search the desired job requirement using available search criteria. User will input the value in either or combination of Job Title, Skill, Company Name, Recruiter Name, Status, Requirement Add Date fields and the system will provide the matched result.
After a job is posted, the Matched Candidate column would show a number of candidates on the HCI’s job board who are matching their profile with the posted job.
After a job is posted, the Applied Candidates column would show a number of candidates on the HCI’s job board who have applied their profiles for the posted job
Apart from this user has a list of actions to be performed on a job along with navigation to the Job Details page.
User has a facility to sort posted jobs according to the status. To achieve this, user need to select an action from the available drop down and system will display the jobs automatically as per the status selected.
By selecting the Job Search option, user can find the desired job amongst those posted. For finding any job, user has to input the information as asked in the form & click Search button.
Otherwise, user can click the Search button and navigate to the advanced search page for further searching.
User has option to update the interview information using this page. User need to click Edit button available on right side of the page, after making desired changes user can save & schedule the interview again.
For creating a candidate category, click Create Category under Candidates tabs. Enter Category Name & Description and click Create button. Once Category is created, user has options to update & delete the same.
All the candidates who have been added into the system are visible under the Candidate List.
Below actions are possible on the Candidate List page:
On Candidate List page, click the link under Candidate name column which will redirect to the Candidate Details page where user can perform various other actions.
User can download candidate’s resume here.
Edit candidate details
By clicking the Edit button, candidate details are available to update and save.
User has a facility to search candidates based on the type of user (subscription based or a free user).
If the user has a subscription then user can access candidates from local as well as the global available list.
On the other hand, if the has not purchased any package (free user) then only the local candidate list is available to use.
My Account section provides user a facility to add & update the company information.
User can add/update details like Company name, website, address, size, career URL, current status, registration date, logo etc.
Billing & Subscription page shows billing information along with the purchased packages.
Under subscription section, user can upgrade the plan at any given time and continue with the same.
Manage Users page provides admin a facility to add the system users. Here, the admin can add Manager and Executive of the company who will be using the system. Once added, admin can update/delete these users at any given time.
Admin will be able to add users based on the subscription and will receive an on-screen alert if the number exceeds the one defined in the package.
Login to the system with registered email id and password.
Once logged in, click Contacts then click Create Category List, below screen appears
Now enter desired Category List Name say, ‘New Category’ and click Create button. The entered Category gets created as shown in the image
The desired Category is now created.
Once the Category is created, for creating a new contact click, now click Create Contact button.
For manually adding a contact, users need to provide details like First Name, Last Name, Email ID and select a Category as shown in the image:
Once the information is entered, user need to click Save Contact button and thus a contact is created.
Contacts can be readily imported from a CSV file having a set format.
For creating a CSV file, user has to down load a Sample CSV file by clicking ‘Download Sample CSV’ button available on the same page.
Once downloaded, the CSV file will look like shown in the image:
As the image shows, user need to input receiver’s First Name, Last Name, Email ID, Category Type and Category ID.
User has to make sure that the Category Type and Category ID are already created in the system and input the same in the CSV file here. User can add as many contacts here as required.
Once all the columns in the CSV file are done, user has to save this CSV file on local computer.
Now, go back to the system and click ‘Import Contact From CSV’ button.
Select the above saved CSV file and click Upload button. With a gap of few seconds all the contacts are imported to the system.
Once the CSV file is imported, entire contacts in the CSV file are available to be used on ‘Contact List Search’ page:
ATS is a Applicant Tracking System built by HCI which manages job seekers and requires to be purchased by the user. Once purchased, user can import contacts from ATS just by clicking the ‘Import Contacts From ATS’ button.
to purchase the HCI’s ATS.
User need to follow below steps for sending a mass email:
Once the mass email is being sent, the status of the same is available under Message Delivery Status page.
The message delivery status shows in-depth information of the email blast like Category name, Delivered/Undelivered emails, Unsubscribed contacts, Total Contacts etc. which provides user rounded information of the email blast sent.
The Delivered, Undelivered, Unsubscribed Contacts, Total Contacts columns shows a specific numbered link. On clicking this link user can download relevant contacts.
Compose tab: In order to send a mass email, Compose tab provides a facility to input all the required details that system will use to send an email. It will show the From Email ID pre-populated as per the system registration.
Send Test Email button: On Compose tab, the Send Test Email option shows that user can send a test email to self or some other email address in order to check the correctness of the email.
Scheduled tab: While sending the mass email, system provides a facility to schedule this mass mail for some future time/date. To achieve this, user has to select the Schedule option and then input the desired date/time.
The email will be delivered at the scheduled date/time.
Draft tab: Once user chooses to save ‘Save as draft’ option, the email would be saved to the Draft tab for future purposes.
System provides a facility to pre-build the email template before sending the same.
For creating a template user need to input the asked details along with the template body.
For the template body, first user has to click the Source button as shown on the body’s editor panel then user has to copy and paste the entire html code of the desired template file and overwrite the below pre-filled code.
When done with overwriting the above code with the desired html code of the template file, user has to click the Source button again. This process will show the actual template that will be sent to the end user through email blasts.
Once the template is visible in the body as required, user will choose to send email unsubscription link (Include with email or Exclude).
User has to select an option from the available List of codes (double click) which will add receiver’s details as per the code selected.
At the end, click Save button to save these changes.
Once the template is successfully created, it is now available under Template List where user can perform actions like View, Edit & Delete.